In the present ecosystem of business, time is an invaluable asset. Effective time tracking is essential whether you’re a team leader supervising many duties or a freelancer managing several projects. The answer appears to be online time-tracking software, which has features that improve efficiency, simplify procedures, and yield insightful data. Here in this article, we have listed the top time-tracking software that can be used by both freelancers and companies to efficiently manage their time.
What is Time Tracking Software?
Time tracking software is a digital tool, aimed to help freelancers and businesses monitor and record the amount of time spent on various tasks and activities. It provides a systematic and automated way to track the time spent by employees on specific projects, assignments, or client work. The primary goal of time-tracking software is to enhance productivity, improve project management, and streamline invoicing and payroll processes.
What are the Key Features of Time Tracking Software?
- Clock-In/Clock-Out: Users can start and stop a timer to track the exact duration of work on a particular task.
- Project and Task Management: Users can assign time entries to specific projects and tasks, allowing for organized tracking.
- Reporting and Analytics: The software generates reports and analytics, providing insights into how time is allocated across different activities.
- Invoicing and Billing: Some tools integrate with invoicing systems, enabling seamless billing based on recorded hours.
- Integration: Many time-tracking tools integrate with other project management, collaboration, or accounting software for a more comprehensive workflow.
- Mobile Accessibility: Users can track time on the go using mobile applications, making it convenient for remote work or fieldwork.
Time-tracking software is widely used in various industries, including freelancing, consulting, legal services, software development, and many others. It not only helps in tracking billable hours but also offers valuable data for assessing team productivity, project profitability, and resource allocation.
10 Time Tracking Software Online
1. Hive
Hive was founded in 2015 by John Furneaux and Eric Typaldos. The platform focuses on combining project management and collaboration tools to enhance team productivity. Hive offers a user-friendly platform that integrates project management and time tracking. Its visual timelines and collaboration features make it a comprehensive solution for teams looking to streamline their work processes.
Key Features:
- Project management and collaboration.
- Time tracking with visual timelines.
- Team messaging and file sharing.
Benefits:
Integrated project and time tracking.
User-friendly interface.
Advanced collaboration features.
Limitations:
- The learning curve for some advanced features.
- Mobile App could be improved.
Pricing:
Essential Plan: $12 per user per month.
Business Plan: Custom pricing.
Ratings:
- G2: 4.4/5.
- Capterra: 4.5/5.
2. Toggl
Toggl, founded in 2006 by Alari Aho and Krister Haav, emerged as a simple yet powerful time-tracking solution. The software was created to address the founders’ own need for efficient time tracking during their web development projects. Toggl provides an intuitive platform for time tracking with one-click functionality. Its ease of use, coupled with robust features, has made it a favorite among freelancers and teams looking for a straightforward solution.
Key Features:
- One-click time tracking.
- Project and client tagging.
- Reports and analytics.
Pros:
- User-friendly interface.
- Seamless integration with other tools.
- Robust reporting features.
Limitations:
- Limited advanced project management features.
- May be too simple for complex team needs.
Pricing:
- Basic Plan: Free.
- Starter Plan: $10 per user per month.
- Premium Plan: $20 per user per month.
Ratings:
- G2: 4.5/5.
- Capterra: 4.7/5.
3. Harvest
Harvest, established in 2006 by Danny Wen and Shawn Liu, originated from the founders’ desire to streamline time tracking and invoicing for creative businesses. Over the years, Harvest has evolved into a comprehensive tool for project management and business insights. Harvest stands out for its versatility, offering features beyond time tracking, including expense management and invoicing. Its user-friendly interface and seamless integration capabilities make it a go-to choice for many professionals.
Key Features:
- Time tracking and invoicing.
- Expense tracking.
- Project budgeting.
Benefits:
- Intuitive interface.
- Customizable invoicing.
- Seamless integration with other apps.
Limitations:
- Limited reporting features.
- Mobile App can be improved.
Pricing:
- Free Plan: Limited features.
- Paid Plans: Starting at $12 per user per month.
Ratings:
- G2: 4.4/5.
- Capterra: 4.5/5.
4. Clockify
Clockify, launched in 2017 by Nenad Milanovic, emerged as a free time tracking solution. The founder’s vision was to create a tool that democratizes time tracking, making it accessible to freelancers, small businesses, and large enterprises alike. Clockify, known for its simplicity and flexibility, offers a free plan with essential features. It caters to both individuals and teams, making time tracking accessible without sacrificing functionality.
Key Features:
- Free time tracking.
- Project and task management.
- Detailed reporting.
Benefits:
- Free plan with essential features.
- Simple and user-friendly.
- Flexible for different work structures.
Limitations:
- Limited advanced features in the free plan.
- The user interface could be more polished.
Pricing:
- Free Plan: Essential features.
- Plus Plan: $9.99 per user per month.
- Premium Plan: $29.99 per user per month.
Ratings:
- G2: 4.7/5.
- Capterra: 4.8/5.
5. RescueTime
RescueTime, founded in 2007 by Joe Hruska and Brian Fioca, aimed to help individuals understand their digital behaviors and boost productivity. The founders were motivated by the increasing challenges of maintaining focus in the digital age. RescueTime sets itself apart with its passive tracking feature, providing automatic insights into how time is spent on digital devices. It includes features to set goals and block distracting websites, fostering a mindful approach to time management.
Key Features:
- Automatic time tracking.
- Website and app usage tracking.
- Goal setting and alerts.
Benefits:
- Passive tracking for insights.
- FocusTime feature for distraction management.
- Weekly reports for self-reflection.
Limitations:
- Limited manual tracking features.
- A premium plan is required for advanced analytics.
Pricing:
- Free Plan: Basic features.
- Premium Plan: $9 per month.
Ratings:
- G2: 4.3/5.
- Capterra: 4.5/5.
6. Hubstaff
Hubstaff, founded in 2012 by Dave Nevogt and Jared Brown, emerged as a solution to manage remote teams efficiently. The founders envisioned a platform that not only tracks time but also provides insights into team productivity. Hubstaff, designed for remote workforce management, integrates time tracking with productivity monitoring. Its features, including GPS tracking for remote teams, cater to businesses seeking comprehensive insights into team activities.
Key Features:
- Time tracking with screenshots.
- Activity monitoring.
- GPS tracking for remote teams.
Benefits:
- Comprehensive productivity monitoring.
- Automated payroll features.
- App and URL tracking for insights.
Limitations:
- May be too intrusive for some users.
- The learning curve for advanced features.
Pricing:
- Free Plan: Limited features.
- Basic Plan: $7 per user per month.
- Premium Plan: $10 per user per month.
Ratings:
- G2: 4.2/5.
- Capterra: 4.5/5.
7. Time Doctor
Time Doctor was founded in 2011 by Rob Rawson and Liam Martin. The software is designed to monitor employee productivity through time tracking and related features. Time Doctor stands out with its robust time tracking and productivity monitoring capabilities. With features like screenshot tracking and integrations, it’s aimed at businesses seeking detailed insights into how time is spent.
Key Features:
- Time tracking with screenshots.
- Employee productivity monitoring.
- Integration with project management tools.
Benefits:
- Robust time and productivity tracking.
- Detailed reporting for managers.
- Client and project billing features.
Limitations:
- Screenshots may raise privacy concerns.
- The learning curve for some users.
Pricing:
- Basic Plan: $7 per user per month.
- Standard Plan: $10 per user per month.
Ratings:
- G2: 4.4/5.
- Capterra: 4.5/5.
8. TimeCamp
TimeCamp was founded in 2009 by Kamil Rudnicki and Paweł Brzeminski. The platform emphasizes automatic time tracking and offers a suite of project management and productivity features. TimeCamp provides a user-friendly interface and focuses on automation in time tracking. It suits businesses looking for comprehensive time tracking along with project and task management.
Key Features:
- Automatic time tracking.
- Project and task management.
- Attendance and invoicing.
Benefits:
- User-friendly interface.
- Comprehensive time tracking features.
- Integrations with various apps.
Limitations:
- Limited mobile app functionality.
- Some features may require adjustment.
Pricing:
- Basic Plan: Free.
- Pro Plan: $7 per user per month.
Ratings:
- G2: 4.5/5.
- Capterra: 4.5/5.
9. Paymo
Paymo was founded in 2008 by Jan Lukacs. The platform integrates time tracking with project management, making it a versatile solution for freelancers and small to medium-sized businesses. Paymo is an all-in-one solution for project management, time tracking, and invoicing. With visual timelines and budgeting features, it’s designed for those who want a holistic approach to managing projects.
Key Features:
- Time tracking and project management.
- Team collaboration and file sharing.
- Invoicing and budgeting.
Benefits:
- All-in-one solution for project management.
- Visual timeline for project planning.
- Time tracking and billing integration.
Limitations:
- The learning curve for some features.
- Limited customization in the free plan.
Pricing:
- Free Plan: Limited features.
- Small Office Plan: $11.95 per user per month.
Ratings:
- G2: 4.4/5.
- Capterra: 4.5/5.
10. Buddy Punch
Buddy Punch was founded in 2013. It has rapidly gained popularity for its user-friendly time-tracking and attendance management solutions. Buddy Punch is known for its simplicity and effectiveness in time and attendance tracking. It offers features such as geolocation tracking, PTO management, and customizable reports. Designed for businesses of all sizes, it provides a convenient way to monitor and manage employee time.
Key Features:
- Geolocation tracking.
- PTO management.
- Customizable reports.
Benefits:
- User-friendly time and attendance tracking.
- Suitable for businesses of all sizes.
- Mobile accessibility.
Limitations:
- May lack advanced project management features.
Pricing:
- Available upon request.
Ratings:
- G2 – 4.5/5
- Capterra – NA
More Software Reviews:
Why Invest in Time Tracking Software?
Before delving into the options, let’s understand why time-tracking software is a game-changer. These tools offer several benefits:
- Enhanced Productivity: By providing a clear view of where time is spent, individuals and teams can identify bottlenecks, optimize workflows, and boost overall productivity.
- Accurate Billing: For freelancers and businesses offering services, time-tracking software ensures accurate billing by recording billable hours with precision.
- Project Management: Time tracking is integral to project management, enabling teams to set realistic deadlines, allocate resources efficiently, and stay on top of project timelines.
- Data-Driven Insights: Detailed reports generated by time-tracking software offer data-driven insights into work patterns, helping teams make informed decisions and improvements.
- Employee Accountability: For businesses with remote or flexible work setups, time tracking fosters accountability by transparently showcasing individual and team contributions.
Factors to Consider While Selecting a Time-Tracking Software
When selecting time-tracking software, consider the following factors:
- Ease of Use: Look for an intuitive interface to ensure smooth adoption.
- Integration: Check if the software integrates with other tools you use, such as project management or invoicing apps.
- Scalability: Consider whether the software can grow with your business or individual needs.
- Reporting Capabilities: Robust reporting features provide valuable insights into time usage.
- Pricing: Evaluate the pricing structure to ensure it aligns with your budget and offers value for money.
Frequently Asked Questions
What is the best time-tracking Software for Accountants?
Accountants often juggle multiple clients and tasks. The right time-tracking software can help them efficiently manage billable hours and client projects. The best time-tracking software for accountants includes TSheets by QuickBooks and Harvest.
What is the best free-time tracking software?
For those on a budget or just starting, Clockify and Toggle are two of the best free time tracking software. They offer essential features without the cost.
What is the best time-tracking software for the construction industry?
Construction projects involve various tasks and teams. Procore and ClockShark are two popular time-tracking software for the construction industry.
What Features Should I Look for in Time Tracking Software?
Key features include clock-in/clock-out functionality, project and task management, reporting and analytics, invoicing and billing integration, overall system integration, and mobile accessibility.
Which Industries Benefit from Time Tracking Software?
Time-tracking software is beneficial for a variety of industries, including freelancing, consulting, legal services, software development, and any field where tracking billable hours and productivity is essential.
How Does Time Tracking Software Improve Project Management?
It helps in assigning time entries to specific projects and tasks, providing a clear overview of how time is allocated. This aids in better project planning, resource allocation, and meeting project deadlines.
Are Time Tracking Tools Suitable for Remote Work?
Yes, many time-tracking tools offer mobile accessibility, allowing users to track time on the go. This makes them suitable for remote work and fieldwork scenarios.
Do These Tools Integrate with Other Software?
Yes, most time tracking tools integrate with other project management, collaboration, or accounting software, providing a seamless workflow and reducing manual data entry.
How Can I Choose the Right Time Tracking Software for My Business?
Consider your specific needs, such as the size of your team, the complexity of your projects, and integration requirements. Look for user-friendly interfaces, scalability, and good customer support.
Editorial Team at 99BusinessIdeas is a team of experts led by Rupak Chakrabarty with over 25 years of experience in starting and running small businesses. Started in 2010, 99BusinessIdeas is now one of the largest free small business resources in the industry.
